Allari - Providing IT as a Service

Allari: Email Policy

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Allari:  Email Policy
  1. Overview
    Electronic email is pervasively used in almost all industry verticals and is often the primary communication and awareness method within an organization. At the same time, misuse of email can post many legal, privacy and security risks, thus it's important for users to understand the appropriate use of electronic communications.
  2. Purpose
    The purpose of this email policy is to ensure the proper use of Allari email system and make users aware of what Allari deems as acceptable and unacceptable use of its email system. This policy outlines the minimum requirements for use of email within Allari Network.
  3. Scope
    This policy covers appropriate use of any email sent from a Allari email address and applies to all employees, vendors, and agents operating on behalf of Allari.
  4. Policy
    1. All use of email must be consistent with Allari policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices.
    2. Allari email account should be used primarily for Allari business-related purposes; personal communication is permitted on a limited basis, but non-Allari related commercial uses are prohibited.
    3. All Allari data contained within an email message or an attachment must be secured according to the Data Protection Standard.
    4. Email should be retained only if it qualifies as a Allari business record. Email is a Allari business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email.
    5. Email that is identified as a Allari business record shall be retained according to Allari Record Retention Schedule.
    6. The Allari email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, hair color, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any Allari employee should report the matter to their supervisor immediately.
    7. Users are prohibited from automatically forwarding Allari email to a third-party email system (noted in 8 below). Individual messages which are forwarded by the user must not contain Allari confidential or above information.
    8. Users are prohibited from using third-party email systems and storage servers such as Google, Yahoo, and MSN Hotmail etc. to conduct Allari business, to create or memorialize any binding transactions, or to store or retain email on behalf of Allari. Such communications and transactions should be conducted through proper channels using Allari approved documentation.
    9. Using a reasonable amount of Allari resources for personal emails is acceptable, but non-work-related email shall be saved in a separate folder from work related email. Sending chain letters or joke emails from an Allari email account is prohibited.
    10. Allari employees shall have no expectation of privacy in anything they store, send or receive on the company's email system.
    11. Allari may monitor messages without prior notice. Allari is not obliged to monitor email messages.
  5. Policy Compliance
    1. Compliance Measurement
      The Allari management team will verify compliance to this policy through various methods, including but not limited to, business tool reports, internal and external audits, and feedback.
    2. Exceptions
      Any exception to the policy must be approved by the InfoSec team in advance.
    3. Non-Compliance
      An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
  6. Enforcement
    Any Allari personnel found in violation of this policy may be subject to disciplinary action, up to and including termination of employment. Any third party partner company found in violation may have their network connection terminated.
  7. Related Standards, Policies & Processes
    Data Protection Standard 
  8. Definitions and Terms
    None

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OUR PEOPLE MAKE THE DIFFERENCE

About Us
Allari is a leading global professional ITaaS company primary focused on the IT Operations of Enterprise level IT Departments. 

Leadership
Our leaders have led Allari to continuous growth since the start of the company in 1999 and they continuously embody our corporate culture and company values. 

Locations
North America
Allari, Inc. (HQ)
9128 Strada Pl
Suite# 10115
Naples, FL 34108
Tel:  (866) 937-2224

South America
South America Allari del Ecuador S.A
Calle Acacias y Calle 7
Quevedo Los Rios 120302
Ecuador
Tel: 593-991-60383

Asia Pacific
Allari, Inc.
Dowlath Towers
Taylors Road
Kilpauk, Chennai 600010

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